Billing Coordinator
Category: Accounting
Type: Employee
Description: Job Purpose

Perform all rating and cash receipt functions, index imaged driver paperwork, and create accurate and timely freight invoices in a multi-company environment.

Responsibilities

• Indexing - Verify that information from imaged documents scanned by driver matches information billed on each order. Assign proper document type to each imaged document. Utilize change freight bill from when applicable. Utilize Transflo workbasket and LTV edit when applicable. Perform all indexing duties in a timely manner.




• Invoicing - Ensure that invoices are mailed to correct addresses and in bulk where applicable. Mail all completed invoices and transmit EDI invoices in a timely fashion. Resolve billing issues of orders and returned invoices with information obtained from sales. Obtain missing paperwork for all loads over 20 days old. Create Infinium obligations for multi-companies via obligation requests.




• Cash Receipts/Rating - Code check remittance advices not keyed by bank, daily posting of AR, and daily rating and report distribution. Pull Lockbox files daily. Perform adjustments meeting the minimum tolerance criteria that are not repetitive. Attach referenced credit memos not applied daily.




• Technical - Utilizes ICC, Infinium, and imaging software to successfully achieve objectives.




• Rating - Rate all loads accurately each day that contain required data and obtain missing rates. Rate dedicated/non-standard loads per supervisor's instructions. Production of Sequential and Supplemental invoices. Perform system checks daily to verify revenue data. Create Infinium obligations for multi-companies via obligation requests.




• Reporting - Compile and distribute accurate billing complete message daily. Distribute daily load details and exception reports. Update bank worksheet accurately and timely.




• Professional Development - Maintain professional and technical knowledge by attending appropriate training. Recommend improved processes and prospecting ideas. Ensure Company confidentiality.

Position Requirements

• Ability to communicate through verbal and written correspondence with all levels of management, employees, and outside contacts.




• Computer skills using spreadsheets, word processing, and accounting application programs.




• Accurate typing and data entry skills.




• Ability to work multiple tasks in a fast paced environment.




• Strong Customer Service skills.




• Assertive decision making ability




• Accounts Receivable knowledge

Requirements: Minimum Education or Experience Requirements

Knowledge of basic Accounting functions and a High School diploma or GED.

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing this job, the employee is frequently required to use hands and fingers to handle, grasp or feel objects, sit, stand, walk, reach and raise with hands and arms, see, talk and hear. Occasionally required to stoop, kneel, bend, squat, crouch, crawl, twist, climb, push, pull, lift and carry up to 25 pounds.

Location North Little Rock , AR
Minimum Experience (yrs):
Required Education: Not Specified
Benefits:
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